Google Workspace Official Website
What is Google Workspace
Google Workspace is an integrated package of cloud services for businesses, provided by Google. Tools necessary for business operations, such as Gmail, Google Drive, Google Docs, Meet, and Calendar, can be used with a single account. Since 2025, Gemini AI has been standard across all plans, deeply integrating AI features into traditional productivity tools. As of 2026, Google Workspace has significantly evolved into a platform where AI automates business operations.
List of Main Apps (Latest 2026)
- Gmail: Custom domain business email. Features automatic generation of AI reply suggestions and email summary by Gemini.
- Google Drive: Cloud storage (up to 5TB/user). Enables advanced file search using natural language with AI Overviews.
- Google Docs: Supports real-time collaborative editing. Gemini auto-generates drafts by pulling information from your emails and calendars.
- Google Sheets: Features Gemini integration to automatically generate complex tables, functions, and charts from natural language prompts.
- Google Slides: AI automatically structures presentation content and suggests designs.
- Google Meet: Video conferencing (up to 500 participants). Includes AI subtitles, automatic meeting minute generation, and Gemini's meeting summary feature.
- Google Calendar: Schedule management and meeting room booking. AI suggests optimal meeting times.
- Google Chat: Team chat and Spaces features. Can integrate with AI agents.
- Google Vids: Video creation tool using AI avatars and video generation (Veo 3.1) (New in 2025).
- NotebookLM: Research assistant where AI summarizes large volumes of documents and handles Q&A (Available with Business Standard or higher).
Latest Pricing Plans for 2026
Pricing was revised in March 2025 in conjunction with the standard integration of Gemini AI features. Furthermore, as of January 2026, the grace period for small organizations with 10 or fewer members has ended, and new pricing is now applied to all organizations.
| Plan | Monthly (Flexible) | Annual Contract (Monthly Equivalent) | Storage |
|---|---|---|---|
| Business Starter | ¥950/month | ¥800/month | 30GB/user |
| Business Standard | ¥1,900/month | ¥1,600/month | 2TB/user |
| Business Plus | ¥3,000/month | ¥2,500/month | 5TB/user |
| Enterprise | Contact for pricing | Contact for pricing | Unlimited |
Choosing the Annual Contract can result in approximately 16% cost savings compared to monthly payments. Monthly payments offer the flexibility to cancel at any time, but if continuous use is confirmed, choosing an annual contract is advisable.
Key Feature Differences by Plan
- Business Starter: Basic AI features like Gemini in Gmail/Docs/Meet, 30GB storage, Meet for up to 100 participants.
- Business Standard: All Starter features + recording, NotebookLM Plus, Meet for up to 500 participants, 2TB storage.
- Business Plus: All Standard features + advanced security, e-discovery, audit logs, 5TB storage.
- Enterprise: All features + unlimited storage, dedicated support, advanced compliance capabilities.
AI Expanded Access Add-on (Feb 2026~)
The "AI Expanded Access" add-on was released for additional sale starting February 2026. This is a paid option that increases usage limits for Gemini apps, NotebookLM, and Flow, designed for organizations that frequently leverage AI in their operations.
Notable New Features for 2025-2026: Gemini AI Integration
1. Google Workspace Studio (Dec 2025~)
Google Workspace Studio is a platform that allows you to create, manage, and share AI agents without needing to code. Gemini generates automated workflows simply by giving instructions in natural language, such as "Notify me to update the tracker every Friday." The groundbreaking aspect is that even non-technical employees can build their own automated workflows without any coding expertise.
2. Automatic Document Generation by Gemini
In Google Docs, Gemini cross-references information from Gmail, Drive, Calendar, and Chat to automatically generate drafts of meeting minutes and reports. In Google Sheets, functions, charts, and pivot tables can also be automatically created from natural language instructions. This significantly shortens the process from information gathering to documentation.
3. Latest AI Model: Gemini 3 Flash
As of 2026, the default model for Gemini apps has been updated to Gemini 3 Flash. Text generation, data analysis, and multilingual support have become more accurate.
4. Video Generation by Google Vids and Veo 3.1
Google Vids, which launched in 2025, leverages Veo 3.1's video generation AI to create video content using AI avatars and AI-generated footage. This can significantly reduce the cost of producing presentation materials and in-house training videos.
Main Differences from Free Google Accounts
| Item | Free Account | Google Workspace |
|---|---|---|
| Email Address | Fixed @gmail.com | Custom domain (e.g., @yourcompany.com) |
| Storage | 15GB (shared across all services) | 30GB ~ Unlimited (depending on plan) |
| Management Features | None | Centralized management via Admin console |
| Support | Community only | 24/7 support |
| Uptime Guarantee (SLA) | None | 99.9% guarantee |
| Gemini AI | Free personal version only | All business features (including Workspace Studio) |
| Security | Basic protection only | Advanced management, audit logs, mobile device management (MDM) |
Organizations Suited for Google Workspace
- Companies that want to unify their brand with a custom domain email address.
- Organizations that want to streamline collaboration in remote or hybrid work environments.
- Teams that want to promote AI-driven business automation using Gemini and Workspace Studio.
- Companies that want to strengthen security and access management to prevent information leaks.
- Organizations that want to manage multiple locations and global teams on a single platform.
Implementation Flow
- Try with a Free Trial (14 days): You can try all features free for 14 days — no credit card required.
- Prepare your domain: If you have an existing custom domain, you can use it as is.
- Add users: Create employee accounts in bulk from the Admin console.
- Migrate existing data: Email and calendar migration tools from Outlook and legacy G Suite are provided as standard.
- Enable Gemini AI: Enable Gemini for the entire organization from the Admin console to start boosting productivity.
- Go live: A gradual rollout to teams is the key to higher adoption rates.
Summary
Google Workspace has significantly evolved from a traditional "cloud office tool" to a "platform where AI automates business operations" through the full integration of Gemini AI from 2025 to 2026. Annual contract pricing is Starter ¥800, Standard ¥1,600, and Plus ¥2,500 (all per user, monthly equivalent), including high-value features such as AI agents, NotebookLM, and Workspace Studio. Start with the 14-day free trial to experience all AI features firsthand.
▶ Check Details & Start Your Free Trial on the Google Workspace Official Website